are not familiar with running batch files in windows, please consider an alternative.

Create a new folder on your C:\ drive called dacBackup

Copy the following code into a new file called “dacBackup.cmd” and save it in the same folder:

:: First, I create a temporary directory to copy the data to.
md c:\dacBackup\DacEasy
:: Copy each of the individual modules from
:: their working directories to the temporary directory.
(xcopy C:\DacEasy\bc\profiles\DacEasyCompany1 C:\dacBackup\DacEasy\bc\profiles\DacEasyCompany1 /I /E /V /Y
xcopy C:\DacEasy\ac\DacEasyCompany1 C:\dacBackup\DacEasy\ac\DacEasyCompany1 /I /E /V /Y
xcopy C:\DacEasy\py\DacEasyCompany1 C:\dacBackup\DacEasy\py\DacEasyCompany1 /I /E /V /Y
xcopy C:\DacEasy\bc\profiles\DacEasyCompany2 C:\dacBackup\DacEasy\bc\profiles\DacEasyCompany2 /I /E /V /Y
xcopy C:\DacEasy\ac\DacEasyCompany2 C:\dacBackup\DacEasy\ac\DacEasyCompany2 /I /E /V /Y
xcopy C:\DacEasy\py\DacEasyCompany2 C:\dacBackup\DacEasy\py\DacEasyCompany2 /I /E /V /Y
) > C:\dacBackup\dacCopy.log
:: By enclosing the XCOPY commands in parenthesis, I
:: can create a single log file of every command within
:: the group. This logfile is created and saved as
:: “C:\dacBackup\dacCopy.log”
@echo off
:: Set Variables
set Today=%Date:~4,2%-%Date:~7,2%-%Date:~10,4%
set fileName=DacBackup
set dDay=%Date:~0,3%
set BackupFolder=C:\dacBackup
set BackupFile=%BackupFolder%\%fileName%(%dDay%)Full.bkf
set JobName=%Today% DacEasy Backup
set Description=DacEasy Backup %Today%
:: Back up Files and Shares
C:\windows\system32\ntbackup.exe backup “C:\dacBackup\DacEasy” /n “DacEasy Backup %Today%” /d “%Description%” /v:yes /r:no /rs:no /hc:off /m normal /j “%JobName%” /f “%BackupFile%”
:: Removes temporary directory
rd /S /Q c:\dacBackup\DacEasy

If you have trouble trying to copy and paste the code above, I have also provided the script for download in 2 different compressed file formats (ZIP and RAR):

Download

Download

If you choose to download one of the compressed files, you will have to extract and decompress the file. Windows XP should be able to open ZIP files natively. If you still have trouble extracting the file, you can get a free evaluation of Winzip from their website

Don’t forget to modify the XCOPY commands to point to your actual DacEasy directories.

Once you have finished modifying the “dacBackup.cmd” file, you can try it out by double-clicking on it.

If it worked, you will notice a new file inside the dacBackup folder which contains a backup of your DacEasy data folders.

« Part 2 – Choosing what DacEasy files to backup

Part 4 – Automating your backup script »

The default installation directory for DacEasy is:
C:\DacEasy\

Each module that you use in DacEasy should be located in it’s own folder by default.

Default Module Locations:
Company Profile – C:\DacEasy\bc\profiles\
Accounting – C:\DacEasy\ac\
Payroll – C:\DacEasy\py\
Job Costing – C:\DacEasy\jc\
Order Entry – C:\DacEasy\oe\
Point of Sale – C:\DacEasy\ps\

If you need help finding where you installed the modules for your Company Data, check out “How To Find DacEasy Module Folder Paths”

If you are using the default folders, you should be able to find individual company modules within each of the default folders by adding the name of the company profile to the end of each module path.

For example, I am going to backup 2 sample businesses called “DacEasyCompany1” and “DacEasyCompany2.” Each of those companies use a Company Profile, the Accounting Module and the Payroll Module

Paths to my sample company modules:
C:\DacEasy\bc\profiles\DacEasyCompany1\
C:\DacEasy\ac\DacEasyCompany1\
C:\DacEasy\py\DacEasyCompany1\
C:\DacEasy\bc\profiles\DacEasyCompany2\
C:\DacEasy\ac\DacEasyCompany2\
C:\DacEasy\py\DacEasyCompany2\

« Part 1 – Need a Quicker way to backup DacEasy Data?

Part 3 – “Backup DacEasy using a Windows Batch file»

The good thing about DacEasy is that you don’t have to buy some complicated backup system that costs thousands of dollars. It already comes with a backup utility installed. The bad thing is it doesn’t work very well. You can set backup schedules but I have found it much quicker to do it manually. Also, if you have ever done the backup manually, you know how time consuming this can be; especially if you are doing it once a week or even worse, once a day.

Did you know that you can basically copy all of the data files from your DacEasy machine to another computer that is running DacEasy and it would work? Once I knew that I could copy the files, I decided to make a script runs backup consistently and completely automatic.

This guide will help you setup the backup of your data in DacEasy for multiple companies that will run automatically; without the need to go out and buy an expensive backup program.

• This has only been tested on systems running DacEasy 13 with Windows XP/2003
• Make sure you have the sufficient folder access rights to the DacEasy installation folder
• You also need the ability to create “Scheduled Tasks” and run “ntbackup“
• Basic knowledge of how to use Windows batch files is recommended

Part 2 – Choosing what DacEasy files to backup »

1. Click Profile
   
2. Click Edit
   
3. Click Company Information
   
4. Click Paths
   

You should be able to see the DacEasy Module Folder Paths for your company. This is a screen shot of the DacEasy Module Folder Paths for the Sample Profile: